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Free employee timesheet & work schedule templates

10 free Excel and Google Sheets templates for small teams: weekly and biweekly timesheets that split out overtime, and shift schedules that total hours and flag thin days. We opened every page on November 11, 2026 and noted any catch. Almost every publisher here sells scheduling or time-tracking software, and we say so on each card.

Browse all 10 templatesQuick picks

Quick picks

Short on time? Start here.

Hourly staff with overtime

Chronotek's weekly or biweekly timesheet splits overtime by workweek and works out gross pay.

Build next week's schedule

HiveDesk's schedule totals hours, shows overtime and counts coverage per day.

Rotating or 24/7 shifts

ClockIt's rotating-shift tab, or Fit Small Business's 24/7 template.

Construction crew

QuickBooks has a construction timesheet with trade classification and project fields.

What a US timesheet should capture

Under the Fair Labor Standards Act, employers keep a record of hours worked each workday and total hours each workweek for non-exempt employees, and the Department of Labor's Fact Sheet 21 says payroll records are generally kept for at least three years and time cards for two. Overtime for non-exempt staff is usually owed at 1.5 times the regular rate for hours over 40 in a workweek, figured week by week, so a biweekly sheet should never average two weeks together. Many states add their own rules on daily overtime and breaks. Check your state's rules or ask a payroll professional; these templates are record-keeping tools, not legal or payroll advice.

All 10 templates

Five timesheets first, then five schedules. Licenses and availability can change, so read each publisher's terms before you redistribute anything. None of these work out payroll taxes or deductions.

Weekly, biweekly & monthly timesheets

by Chronotek
ExcelSheetsPDFFree

Enter date, time in, time out and unpaid break minutes; it totals decimal hours, splits overtime at 40 hours per workweek (biweekly weeks are never averaged), works out gross pay at 1.5x and handles overnight shifts. There's also a blank editable version and a printable PDF.

Catch: Chronotek sells time-tracking software. Direct .xlsx downloads, no sign-up or email. For Sheets, upload to Drive and use File, Save as Google Sheets.
Checked Nov 11, 2026Open

Daily, weekly & monthly timesheets (plus construction, hospitality, volunteer)

by QuickBooks
ExcelSheetsPDFWordFree

Covers pay rate, overtime rate, vacation, sick days and lunch breaks, with industry versions for construction crews, hospitality and volunteers. The page also has a short checklist on overtime, breaks and employee classification.

Catch: QuickBooks sells QuickBooks Time and pushes it at the bottom of the page. The templates work out basic pay only, with no taxes or deductions.
Checked Nov 11, 2026Open

Weekly & monthly timesheet

by Honest Day
ExcelSheetsFree

One workbook with a week tab and a month tab. Enter start, end and unpaid break; it works out hours, counts shifts that pass midnight, totals the period and the amount at your hourly rate. Uses only functions both Excel and Sheets have.

Catch: Honest Day sells a time tracker with a free plan for small teams. Plain download, no sign-up. Overtime isn't split out, so it suits one person or flat-rate hours best.
Checked Nov 11, 2026Open

Weekly, biweekly & monthly timesheets (+ CSV)

by Workotick
ExcelSheetsCSVFree

Start, end and break minutes per day with hours and overtime worked out automatically, in three pay-period lengths. A plain CSV version is there if you want to import hours elsewhere.

Catch: Workotick sells automatic time tracking and the page says the templates are a preview of it. No signup or email, no watermark.
Checked Nov 11, 2026Open

Timesheets, timecards & payroll register

by Vertex42
ExcelSheetsFree

A long-running template site. The timesheet workbooks hold several versions in one file (weekly or biweekly, decimal or hh:mm entry), and the same page links a payroll register and a vacation accrual tracker.

Catch: Vertex42 shows ads and sells some premium templates; check each template's own license terms before sharing it outside your business.
Checked Nov 11, 2026Open

Weekly schedule with overtime & coverage

by HiveDesk
ExcelSheetsFree

One row per employee with start and end times; it works out weekly hours, shows overtime above a threshold you set (40 by default), subtracts a default unpaid break and counts how many people you have each day. A second tab plans by shift with a target headcount.

Catch: HiveDesk sells time-tracking software. No sign-up for the file or its online schedule generator. Room for 20 people before you add rows.
Checked Nov 11, 2026Open

Six schedule templates in one workbook

by ClockIt
ExcelSheetsFree

Weekly, biweekly, monthly, rotating shift (define shifts like 6–2, 2–10, 10–6 once and assign codes), staff-by-role and daily 24-hour tabs. Good for 24/7 operations.

Catch: ClockIt sells scheduling software. No email required; in Sheets use File, Make a copy.
Checked Nov 11, 2026Open

Weekly, daily, 24/7, shift & monthly schedules

by Fit Small Business
ExcelSheetsFree

Five schedule layouts with plain instructions, including a breakfast/lunch/dinner shift version for restaurants and retail and a 24/7 template with a role dropdown. The page explains how to share a view-only schedule.

Catch: Fit Small Business is a review site that recommends scheduling software (Homebase) on the page and may earn from it. The page was last updated Aug 2025.
Checked Nov 11, 2026Open

Simple weekly work schedule

by EpicShifts
ExcelSheetsFree

A no-frills Monday–Sunday grid with employee, role, shift times and a scheduled-hours column, pre-filled with sample restaurant shifts you overwrite. Frozen headers keep it readable as you add people.

Catch: EpicShifts sells a scheduling app and invites you to upload the sheet to it. You total the hours yourself; no signup or payment for the file.
Checked Nov 11, 2026Open

Weekly shift schedule (CSV)

by Tickin
ExcelSheetsCSVFree

The barest option: one row per person, one column per day, shifts typed as 09:00-17:00 or Off. Handy if you just want a clean grid to post or text to the team.

Catch: Tickin sells time-tracking software. No formulas, so no hour totals.
Checked Nov 11, 2026Open

Copying hours from timesheets into payroll every week?

WorkFlow Fix Studios builds and fixes custom Excel and Google Sheets workflows for small businesses, such as a timesheet that rolls each employee's hours into one payroll summary, or a schedule that warns you before someone goes into overtime. It starts with a fixed-price $149 pilot.

See the $149 pilot →